Online EPF Registration Steps for Employers

Wok culture in the present era depends upon the working conditions of employees with their employers scrambling to ensure their employees get the best care, benefits, and sense of safety and security. The government of India has taken the initiative to offer the employees benefits of social security irrespective of organization or sector they are employed in.

Employee Provident Fund is a scheme regulated under EPFO that stands for Employee Provident Fund Organization. EPFO was introduced and operated under Employees’ Provident Funds and Miscellaneous Provisions Act, 1952.

Being employed in a company, have you ever noticed a 12% deduction under the PF head mentioned in your salary slip? That is the part of mandatory compliances that your employer/organization adhered to.

To avail the benefits under this act, it's the responsibility of the employer to follow a set of rules and instructions laid out, getting registered under EPFO being the first step. The provision of EPF applies to specified entities compulsorily; however, others can register even voluntarily.

The government has made the entire process online, such as Employer Registration, UAN Registration, UAN login, EPF return filing, EPF claim, etc. Whether you are an employee or employer, this blog has got useful information henceforth.

Let us understand the EPF eligibility and registration process in detail.

Eligibility Criteria for EPF Registration

Any organization, company or entity having 20 or more employees must get Employer Identification Number through registering its firm under EPFO within 30 days when its strength exceeds 20 employees.

Employees include temporary or permanent workers, daily wage labourers, contract employees, security staff, housekeepers, etc.

The following shall mandatorily get EPF registration certificate compulsorily:

• Factory employing 20 or more employees
• Any organization specified by Central Government to obtain EPF Registration must get the same compulsorily even if it has less than 20 employees
• Entity once registered shall be continued under the purview of this act irrespective of the fact that its employee falls below the threshold limit
• A co-operative society with 50 or more employees shall get them registered under EPFO

Employer and employee shall be equally responsible for contributing to PF fund at the rate of 12% of employee's basic wages, and it is the responsibility of the employer to deduct and deposit the same to Provident Fund. 

Procedure to get EPF Registration Certificate

An employer can now easily do registration online following these simple steps:

• Visit the official EPFO website and proceed with employer registration. One can now apply for EPF/ESIC on the single window through "Shram Suvidha" since the applicability of EPF/ESIC falls on same grounds upon the employer
• Click employer registration and proceed to fill the details of the employer such as name, PAN, contact details, address, etc.
• Once employer registration is completed, user id and password is sent via registered email-id of an employer which can be used for further Establishment Registration
• After establishment registration, the employer gets a registration certificate with EIN Number.

Documents Required

Following documents are needed to be uploaded online with the application:

• PAN of entity
• In case the applicant is a company (Private/Public):
• Copy of COI
• Copy of MOA and AOA
• Id proof of every director
• Address proof of directors
• DSC of authorized signatory
• In case the applicant is a partnership firm:
• Registration certificate
• Partnership deed
• Id proof and address proof of every partner
• Complete details of every employee, such as:
• Name
• Address
• Father’s name
• Id proof
• Aadhar Card
• Mobile number and email id
• Salary
• Bank account details 

EPFO Compliance Checklist

EPFO was introduced to provide benefits to their workers once they complete their service period. Any employee drawing salary up to INR 15000 shall contribute 12% of his basic wages to the PF account. The employer shall deduct 12% of his and his employee's share and shall file the same within the specified time.

Following are necessary post-registration compliances on the employer's part:

• Employer’s and employee’s PF Dues: 15^th of succeeding month
• Payment of pension and insurance fund: 15^th of succeeding month
• Filing of PF return through the filing of ECR sheet: 15^th of succeeding month
• Updating of employee’s detail on website: Within 1 month of coverage of EPF Act
• Consolidated statement of contribution: Every year within 30^th April through Form 3A
• Transfer of PF to account: Every employee shall file Form 13 for transferring the claim of its PF to its bank account

Final Thought

Members registered under EPFO can log in their employee account through UAN Login, and the employer can log in through Employer Login. Since EPFO is a government scheme, it is 100% safe and secured. Our team of expertise with years of experience in labour registration and its compliances can resolve all your queries concerned with EPFO registration and its applicability. Corpbiz